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Privacy and confidentiality policy
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Approved April 2025
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Circulation records and other records identifying the names of library users with specific materials hereby are recognized as confidential in nature, and access thereto is hereby restricted to library staff and those members of the public with a legitimate interest therein, as hereafter provided for.
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All library staff and employees are hereby advised that such records shall not be made available to casual members of the public, the press, or to any agency of state, federal, or local government, except pursuant to such process, order, or subpoena as may be authorized under the authority of and pursuant to federal or state law relating to civil, criminal, or administrative discovery procedures or legislative investigative power.
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In the case of patrons who are minors (those between the ages of 5 and 18 who own a library card), the above protections apply, but library staff may provide such information upon request to parents or legal guardians in regard to payment of and responsibility for fines or missing or damaged materials.
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Neither the library nor the board can assume the role of parents or the functions of parental authority in the private relationship between parent and child. The library and the board shall ensure that only parents and guardians have the right and the responsibility to determine their children’s—and only their children’s—access to library resources. Parents and guardians who do not want their children to have access to specific library services, materials, or facilities should so advise their own children; neither the library nor the board shall impose or enforce any restrictions on access.
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Library staff shall observe the following procedures: On receipt of any legal process, order, or subpoena, the librarian will immediately consult with the board president and the library attorney to ensure that (a) the document is in proper legal form, and (b) there has been a proper showing of good cause for its issuance in a court or administrative body of competent jurisdiction. Until the legality of such process, order, or subpoena has been affirmatively shown to the satisfaction of the library attorney, the library will resist its issuance or enforcement until any such defects have been cured.
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